A new SharePoint-powered files experience is coming to Microsoft Teams

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This update will bring extra document management capabilities from SharePoint into Microsoft Teams.

The current Microsoft Teams files experience

The document storage and collaboration functionality in Microsoft Teams is built on SharePoint. Every Microsoft Team is also an Office 365 Group, and each team has a group-connected SharePoint site which stores all the files shared amongst the team.

You can already reach this site from the files tab of your Microsoft Teams channels, however the experience within Teams is a bit limited.

Microsoft Teams Open In SharePoint

An updated Document Library experience in Microsoft Teams

This update brings the full functionality of a SharePoint Document Library into Microsoft Teams. With the ability to add and manage custom columns, sort and filter files with custom views, trigger workflows and much more.

Sync files from Microsoft Teams with your PC or Mac

This is the standout feature in this update. The ability to sync files with a PC or Mac will be available from within Microsoft teams. At Ignite this year, Microsoft demonstrated the new interface during the Content Collaboration in the Modern Workplace – BRK2451 session.

This screen capture demonstrates custom columns, views and formatting, as well as the new sync button within Microsoft Teams.

The roadmap update for this feature listed a general availability date of Q3 of calendar year 2018, so it should be rolling out any minute now.

For more info on this feature, see the Content Collaboration in the Modern Workplace session from Microsoft Ignite.

Org-Wide teams in Microsoft Teams

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Org-Wide Teams in Microsoft Teams let you create a single Microsoft Team that includes all internal users in your organisation. However, Microsoft recommends that you make some changes to the team’s settings to cut down on excess noise and notifications.

What is an Org-Wide Microsoft Team?

An Org-Wide team in Microsoft Teams is just a team that includes everybody in your organisation. Its member list will automatically update as users come and go, and while it currently supports up to 1000 users, there are plans to increase this limit.

How do you create an Org-Wide Microsoft Team?

Creating an org-wide team is quite simple, just choose the Org-Wide team option from the drop-down when creating a new team at https://teams.microsoft.com

Create An Org Wide Microsoft Team

What are some best practices for Org-Wide Microsoft Teams?

If you have a lot of users in your organisation, these types of teams could quickly become very noisy and distracting.

To reduce excess notifications and noise, Microsoft have some best practice recommendations.

Only let team owners post on the General channel

  1. You do this under Manage teamManaging A Microsoft Team
  2. Click Settings, then Member permissions, then select Only owners can post messages.Microsoft Teams Only Owners Can Post In Org Wide Teams General Channel

Disable @mentions for the whole team

You’ll probably want to disable @mentions for the whole team, since that can send a notification to up to a thousand people at once.

  1. You can do this do this under Settings, @mentions, Show members the option to @team or @[team name].

Dont Allow @Mentions In Org Wide Microsoft Teams

 

Automatically favorite important channels

Switch to the channels tab and tick Auto-favorite on the channels you would like to show up by default.

Auto-favourite Microsoft Teams Channels

Also note that while the video above states that the feature is still in development, it has since been marked as launched.