Org-Wide Teams in Microsoft Teams let you create a single Microsoft Team that includes all internal users in your organisation. However, Microsoft recommends that you make some changes to the team’s settings to cut down on excess noise and notifications.
What is an Org-Wide Microsoft Team?
An Org-Wide team in Microsoft Teams is just a team that includes everybody in your organisation. Its member list will automatically update as users come and go, and while it currently supports up to 1000 users, there are plans to increase this limit.
How do you create an Org-Wide Microsoft Team?
Creating an org-wide team is quite simple, just choose the Org-Wide team option from the drop-down when creating a new team at https://teams.microsoft.com
What are some best practices for Org-Wide Microsoft Teams?
If you have a lot of users in your organisation, these types of teams could quickly become very noisy and distracting.
To reduce excess notifications and noise, Microsoft have some best practice recommendations.
Only let team owners post on the General channel
- You do this under Manage team
- Click Settings, then Member permissions, then select Only owners can post messages.
Disable @mentions for the whole team
You’ll probably want to disable @mentions for the whole team, since that can send a notification to up to a thousand people at once.
- You can do this do this under Settings, @mentions, Show members the option to @team or @[team name].
Automatically favorite important channels
Switch to the channels tab and tick Auto-favorite on the channels you would like to show up by default.
Also note that while the video above states that the feature is still in development, it has since been marked as launched.